Emissions data is entered in the “Data entry” section, separately for each facility and each month; the platform adds up the quarterly and annual totals itself. For Scope 1, you only need the fuel and its quantity; for Scope 2, the amount of energy from the bill or the meter readings. The platform selects the calculation methodology and emission factors.
Step 1. Choose the facility, year and month
- Open “Data entry” and click “Enter data” on the facility card. Employees see only the facilities assigned to them.
- Choose the year in the “Year” list. An overview of the year appears below — four quarters of three months each. For every month you can see its status, how many sources are confirmed and the Scope 1 and Scope 2 emissions. Months that have not started yet are unavailable.
- Click a month. The form is split into “Scope 1”, “Scope 2” and “Scope 3” tabs, and the strip of months above the form opens the neighboring month.
Step 2. Scope 1: equipment and fuel use
In the platform, a direct emission source is a piece of the facility's equipment.
- On the “Scope 1” tab, click “Add equipment” and answer the question “What is it?”: boiler house, generator, furnace, vehicle, off-road machinery, rail or waterborne transport, aircraft, industrial process, air conditioner and others.
- Enter a name, the month from which the equipment is in use and, right away, the month's consumption: the type of fuel and the quantity. For an industrial process, enter what was produced and how much.
- Click “Save and calculate”: the platform creates the equipment card and calculates the month's emissions.
In the following months, the equipment row is already there. In answer to “What data do you have?”, choose a method — for example, “Monthly consumption”, “Meter readings” or “Stock and receipts” for a boiler house, or “Fuel used” or “Distance and fuel rate” for a vehicle. The unit follows the fuel type: liters for liquid fuels, cubic meters for gas, tonnes for coal and biomass. The calculation fills in the heating value, density and measurement conditions. They sit in the collapsed “Calculation parameters” block, and you should only change them if you have a gas certificate or a fuel quality certificate.
Step 3. Scope 2: connections and meters
- On the “Scope 2” tab, click “Add a connection”. Choose the type of energy — electricity, heating from a supplier, purchased steam or district cooling — enter the supplier and the grid, and tick that the grid is confirmed by a document: a contract or a bill.
- Enter the quantity with the “Bill or statement” method — the amount of energy in kWh or Gcal, not the amount payable — or with “Meter readings”. The “Use last reading” button fills in the opening reading.
- If the bill does not cover a calendar month, choose “Another period” and enter the dates.
The Scope 2 result is shown as two figures — “Location-based” and “Market-based”. They are two estimates of the same energy and are not added together. If the grid has no emission factor for the period, the row shows “Not calculated” and a “Request details from the supplier” button with a ready-made request text. For the two methods, see Scope 2: location-based and market-based methods.
Step 4. Confirm the month
Below the form rows is the “Month by source” block. Once a month has ended, confirm each source: “Data complete” — everything has been entered — or “No consumption” — a confirmed zero. For a month that has ended, the form's main button reads “Save and confirm”: it saves, calculates and confirms in one go. Any change to the month's data removes the confirmation automatically.
Example: January at a boiler house and an office
In January, the boiler house used 30,000 m³ of natural gas, and the office consumed 12,000 kWh of electricity according to its bill. For this worked example, we take emission factors of 2.04 kg CO₂e/m³ for gas and 0.726 kg CO₂e/kWh for the grid:
- gas: 30,000 × 2.04 = 61,200 kg = 61.2 t CO₂e (Scope 1);
- electricity: 12,000 × 0.726 = 8,712 kg ≈ 8.71 t CO₂e (Scope 2, location-based).
In February the boiler house stood idle: mark “No consumption” rather than entering “0”. The platform calculates with the factors in its reference catalog, so its figures may differ from the ones in this example. How to organize the collection of bills and readings is described in Collecting energy and fuel data.
Frequently asked questions
How is “No consumption” different from zero?
An empty or zero month can mean either “we forgot to enter it” or “there really was no consumption”. “No consumption” is an explicit confirmation that shows the month has been checked. Without a confirmation, the year's summary will keep waiting for data for that month.
Why can't I confirm a month?
The reason is shown next to the source: the month is still in progress, there are unsaved changes, or the calculation is incomplete because data or an emission factor for that period is missing.
How do I correct data entered by mistake?
Delete the row and confirm — it is deleted immediately. If it is the source's last row for the month, the whole month's data is deleted; the change history is kept, and you can then mark the month “No consumption”. For equipment that has stopped operating, select “No longer in use” and enter the last month it was in use.